What to Bring to Rehearsal

  • Please remember to bring your instrument, a music stand, your music, a pencil, a mask, and hand sanitizer. 
  • There will not be music stands provided, so please ensure you bring one!

General Information

  • When you arrive, please stay in your vehicle until 10 minutes prior to the start of your rehearsal. Someone will check you in and direct you to your seat in the rehearsal space. 
  • Please try to use the bathroom prior to leaving your home, as we have been asked to limit the washroom use as much as possible. 
  • Please follow signs and guides at all times and maintain 2m (6 feet) distance between others at all times as much as possible. 
  • Disinfectant wipes will be provided for musicians to wipe down their chairs before and after rehearsal. 
  • String players will be expected to wear a mask at all times while in the rehearsal building. Wind players will be expected to wear a mask while getting to their chair and any other movement within the rehearsal space.
  • If you are a woodwind or brass player and your instrument has a bell, please consider using a bell mask to cover your breath and condensation escaping from your bell. If you have questions about bell masks contact admin@rdyo.ca. A slotted mask can also be worn while playing your instrument.
  • Only musicians and assigned parent volunteers will be allowed to enter the building to maintain distancing and group size requirements. 

Sickness/Zoom Livestream for In-Person Rehearsals

If your musician is unable to attend rehearsal, please let your division manager know as soon as possible. This can be an absence due to illness, being unable to pass the screening form, or another event or activity. You do not need to email Nadia or Robert as long as your division manager is aware of the absence. There is an option to join every in-person rehearsal remotely over Zoom as well!

RDYO Scholarship Competition April 2, 2021

Hello RDYO Families, 
Before any other news, I want to express my congratulations to the musicians and their hard work to create the video recordings for our Spring Concert last Sunday. I have heard many great compliments from the viewers of our videos, and invite you to share the video link with your family and friends! (RDYO Spring Concert Online)

Our annual Scholarship Competition is coming up soon! The deadline to submit your video auditions is midnight on April 17th, 2021. The application form can be found here: https://forms.gle/YVkxeef37sgYquLKA.

Each applicant will perform one polished piece and orchestral excerpts chosen by their conductors. (Excerpts can be found on your Google Classroom). 
The video audition guidelines document can be found within the application form, as well as the Scholarship Competition rules.
Please ensure your video has been uploaded to Youtube before completing the application form, as you will need the link in order to submit your application. 

Again, a reminder that there will be no rehearsals this Saturday, April 3rd, 2021.
I look forward to seeing you once again on April 10th and I hope you enjoy a restful Easter this weekend.

Rehearsal Update February 12, 2021

Congrats to all of our musicians in their efforts with our recordings last weekend. We can’t wait to share them with you all!
Reminder to everyone that there are no rehearsals this weekend. (Saturday, February 13th) We will see you all again on February 20th, 2021!

Happy Family Day and Happy Lunar New Year to our RDYO families and community!

UPDATE (January 13, 2021): Moving back to in-person rehearsals! January 14, 2021

This Saturday, Junior Strings, Intermediate Strings and Senior Strings will rehearse in-person at St. Anne’s Church. Symphony and Winds will be in-person very soon! Here is a reminder of things to bring/remember for in-person rehearsals:

What to Bring to Rehearsal

  • VOLUNTEER CHEQUES! If you haven’t already.
  • Please remember to bring your instrument, a music stand, your music, a pencil, a mask, and hand sanitizer. 
  • There will not be music stands provided, so please ensure you bring one!

General Information

  • When you arrive, please stay in your vehicle until 5 minutes prior to the start of your rehearsal. Someone will check you in and direct you to your seat in the rehearsal space. 
  • Please try to use the bathroom prior to leaving your home, as we have been asked to limit the washroom use as much as possible. 
  • Please follow signs and guides at all times and maintain 2m (6 feet) distance between others at all times as much as possible. 
  • Disinfectant wipes will be provided for musicians to wipe down their chairs before and after rehearsal. 
  • String players will be expected to wear a mask at all times while in the rehearsal building. Wind players will be expected to wear a mask while getting to their chair and any other movement within the rehearsal space. However, wind players are strongly advised to bring something to cover the bell of your instrument and a slotted mask that they can wear while playing their instrument. 
  • Only musicians and assigned parent volunteers will be allowed to enter the building to maintain distancing and group size requirements. 
Update: November 28 November 27, 2020

1) We continue to follow the guidelines from the current public health order and additional recommendations for RDYO. We will remain online until the end of this current health order and will continue to monitor for any updates to indicate our return to in-person rehearsals. We are dedicated to moving in-person as soon as possible!


2) Our last rehearsal before December break will be December 12!

Thank you and stay safe,

Robert, RDYO Administrator

Updates – November 21st, 2020 November 21, 2020

1) Update on Public Health Order
We continue to follow the guidelines from the current public health order and additional recommendations for RDYO. We will remain online until the end of this current health order and will continue to monitor for any updates to indicate our return to in-person rehearsals. We are currently planning for recording opportunities with our divisions. These recordings will be confirmed once we are able to move forward with them and will be postponed until early 2021 if necessary. 


2) As you may be aware, many businesses encourage their employees to donate to the United Way throughout the year. These donations can potentially be dedicated to RDYO through our society name (BC Youth Music Society). Giving Tuesday, the global day of giving, is coming up on December 1st and we wanted to share this information with our RDYO families. Any donations go directly towards offering additional workshops and opportunities for our musicians. Please share this information with anyone who may be making donations to the United Way so we may continue to provide music education within our community! 

URGENT – ALL RDYO REHEARSALS ONLINE November 14, 2020

We recently received a recommendation and clarification from BC Public Health regarding the latest BC Health Order. With this information, our Board President made the decision to move ALL rehearsals online for the next two weeks. 


ALL STRING AND WIND ENSEMBLE REHEARSALS WILL BE ONLINE TOMORROW, NOVEMBER 14th

Please join your ensemble’s zoom link from home at your scheduled rehearsal time for tomorrow, November 14th.

An overview of the schedule can be found below. 
Junior Strings: 1:15pm – 2:00pm 
Intermediate Strings: 11:00pm – 12:00pm 
Senior Strings Group 1: 9:30am – 10:30am 
Senior Strings Group 2: 11:00am – 11:45am 
Symphony Strings: 9:30am – 10:15am 
Symphony Winds: 11:30am – 12:30pm 
Junior Winds AND Senior Winds: 1:00pm – 2:15pm 
NO Chamber Rehearsals 


Stay safe, and we look forward to returning to in-person rehearsals again soon!

Updates for November 14, 2020 November 12, 2020

With the latest BC Health Order, the Board has made the decision to move all Wind ensemble rehearsals online for the next two weeks. String ensembles will continue to rehearse in-person, while continuing to abide by the protocols we have established, including mask wearing, disinfecting, and maintaining physical distancing.South Arm United Church is currently closed for the next two weeks as well, meaning that the rehearsal schedule for the upcoming weeks has shifted slightly. The proposed schedule for this coming week is below.


November 14th, 2020

Junior Strings: 1:15pm – 2:00pm @ St. Anne’s Church

Intermediate Strings: 11:00pm – 12:00pm ONLINE

Senior Strings Group 1: 9:30am – 10:30am ONLINE

Senior Strings Group 2: 11:00am – 11:45am @ St. Anne’s Church

Symphony Strings: 9:30am – 10:15am @ St. Anne’s Church

Symphony Winds: 11:30am – 12:30pm ONLINE

Junior Winds AND Senior Winds: 1:00pm – 2:15pm ONLINE

Chamber Group A 12:00-12:45pm @ St. Anne’s Church (No rehearsal for Group B, C, or D)


We understand if you and your family would prefer to participate in rehearsals from home right now. All in-person rehearsals will continue to be accessible online through the zoom livestream. Please let your division manager know as soon as possible if you will not be attending in-person rehearsals for any reason. 

Thank you for all of your efforts so far this year to keep our rehearsals running safely. We will continue to adapt to the current guidelines should anything change in the coming weeks. 

Updates for October 31st October 30, 2020

Happy Halloween! Here are some reminders for this week!

1) Weekly Emails
You should be receiving an email every Thursday, or Friday (at the latest) from your division manager. Please let Robert know at admin@rdyo.ca if you do not receive an email by Friday with weekly reminders from your division manager. Before emailing about this, however, please check your spam and/or junk mail folder, as your group emails may be filtering there. 


2) Volunteer Cheques
If you have not yet sent a volunteer deposit cheque or paid the $200 fee, please do so as soon as possible. Thank you to those families who have already submitted your volunteer deposit cheque. We will send a confirmation email shortly to all those families who have already submitted their deposit cheques.  Here is some important information about volunteering:
If you are able to volunteer for RDYO this year, please drop off or mail a cheque for $200.00, postdated to June 2021, with your child’s name on the cheque memo field. If you fulfill your volunteer requirements, this cheque will be destroyed at the end of the season. If you decide not to volunteer, you can submit a cheque for $200.00, dated to the current day. You can also pay the $200 through PayPal, at the bottom of the RDYO Registration page linked here: https://www.rdyo.ca/join/registration/  (The Paypal option is only available for those who choose to NOT volunteer)  Cheques should be sent to the address below:
Richmond Delta Youth Orchestra
Paulik Park P.O. Box 26064
Richmond, BC V6Y 3V3
Volunteer duties can include online help, such as supervising online Zoom rehearsals and email correspondence with parents and students in your division. We will also need in-person help, doing such tasks as student supervision and disinfecting the rehearsal space. Looking to future months, we will need help with concert preparation and setting up chairs. Please contact admin@rdyo.ca if you have any questions or concerns.

3) Screening Form

RDYO Daily Screening Form (This needs to be filled out EVERY WEEK you will be attending in-person!)

  • Every Friday prior to an in-person rehearsal, you must fill out this screening form and submit it online. If we do not receive the form, your child will not be able to attend their rehearsal on Saturday. The form will open at 9am on Friday morning. 

https://forms.gle/cT1nwZRQhCn9pC6AA

What to Bring to Rehearsal

  • Please remember to bring your instrument, a music stand, your music, a pencil, a mask, and hand sanitizer. 
  • There will not be music stands provided, so please ensure you bring one!

General Information

  • When you arrive, please stay in your vehicle until 5 minutes prior to the start of your rehearsal. Someone will check you in and direct you to your seat in the rehearsal space. 
  • Please try to use the bathroom prior to leaving your home, as we have been asked to limit the washroom use as much as possible. 
  • Please follow signs and guides at all times and maintain 2m (6 feet) distance between others at all times as much as possible. 
  • Disinfectant wipes will be provided for musicians to wipe down their chairs before and after rehearsal. 
  • String players will be expected to wear a mask at all times while in the rehearsal building. Wind players will be expected to wear a mask while getting to their chair and any other movement within the rehearsal space. However, wind players are strongly advised to bring something to cover the bell of your instrument and a slotted mask that they can wear while playing their instrument. 
  • Only musicians and assigned parent volunteers will be allowed to enter the building to maintain distancing and group size requirements. 

4) Sickness/Zoom Livestream for In-Person Rehearsals

If your musician is unable to attend rehearsal, please let your division manager know as soon as possible. This can be an absence due to illness, being unable to pass the screening form, or another event or activity. You do not need to email Nadia or Robert as long as your division manager is aware of the absence. There is an option to join every in-person rehearsal remotely over Zoom as well!

Update: September 25, 2020 September 25, 2020

As we prepare to transition to in-person rehearsals in October, we are sharing the following form with information regarding our Health and Safety plan for the coming year. 


https://forms.gle/qWZB8i9GeS3c2FUYA

In this form, you will find your agreement for in-person rehearsals, information regarding division managers, as well as the media consent form. Our safety plan is also linked in the form. Filling out this form is required for all families prior to attending in-person rehearsals. This form can be filled out per family, and does not need to be submitted for each individual musician.
Prior to every in-person rehearsal, each musician must also fill out an individual screening form. The link to this form will be sent to you directly prior to your first in-person rehearsal. 


I look forward to seeing you at our AGM this coming Saturday, September 26th at 10am. Please email admin@rdyo.ca for the link to access zoom.

RDYO First Rehearsal Update September 17, 2020

Hello RDYO Families, 

We are very excited to let you know that we have secured the details for opening our Richmond Delta Youth Orchestra 50th season. We hope your return to school has been smooth, and that you are ready for Orchestra rehearsals to resume this Saturday, September 19th. While obviously things will “look” different we know that this will be a remarkable season of music making in very unique circumstances. We are thrilled to have the amazing conductors, management staff and you – our musicians and families – to make this happen.  

As you know from previous emails we will be using a hybrid- remote and in-person – model to ensure safety and allow for families to determine their level of participation and comfort.ALL details are in the registration information you will receive from Nadia Petriw – PLEASE READ THESE CAREFULLY. This HYBRID model has been developed to allow us flexibility should recommendations and guidelines change in the Lower Mainland. We know our musicians want to be together and to this end our Orchestra Manager, Nadia, has gone to great lengths to secure a fantastic location in South Arm United Church that will rent us spaces and is meeting all of the provincial health requirements. The in-person rehearsal schedule will be confirmed before September 26th as we continue to receive registrations and update our ensemble numbers. 

The graphic below shows how RDYO has made changes as required by the Provincial Health Office and British Columbia Centre for Disease Control to ensure your child’s safety while allowing for the best possible in-person rehearsal experiences. 

The explanation for each step is immediately below. Our updated safety plan will be sent out in the coming days after board approval. 

(from the COVID-19 Public Health Guidance for K-12 School Settings Document)

The RDYO Plan is informed by the above Provincial Health structure

All Public Health Orders are to be followed at all times

  1. Environmental Measures
    • South Arm United Church has been secured as our first in-person rehearsal location. They have a series of guidelines we must follow when in their space including hand sanitizing, following markings on the floor to guide physical distancing, and regular disinfecting practices.
    • Traffic flow in the buildings with separate one-way entrances and exits
    • Room capacities are determined to encourage physical distancing at all times
    • Regular cleaning and disinfecting with appropriate products. 
    • Cleaning rules with janitorial staff in place for the rooms we use
  2. Administrative (organization) measures
    • Division rehearsals will be scheduled with participants being limited to maximum 15 at a time (including the conductor and parent volunteer)
    • Rehearsals are scheduled to allow for cleaning and ventilation of the space between groups
    • Players will be generally grouped with the same students each week
    • Players will not arrive early for rehearsals, remain afterwards or socialize outside of the rehearsal time and space
  3. Personal measures
    • Anyone with symptoms of cold/flu/COVID is to stay home
      • Online symptom/health check prior to EVERY in-person rehearsal
      • Temperature check at entrance
    • Physical distancing at ALL times of 2 meters
    • Hand hygiene as indicated in the online plan
    • Upon entry, as necessary throughout the rehearsal
      • Individual musicians set up their own chair and stand
      • NO sharing of any materials
  4. Personal Protective Equipment (the least effective measure of health safety)
    • All participants in rehearsal will wear a mask
    • Conductors and administrators will have plexiglass barriers

These items will be highlighted in our safety plan which will be sent out in a document to all families in the coming days. We are preparing for another great year, and I have a couple other specific items to share with you before the season begins.

AGM – September 26th at 10:00am

Our AGM has been delayed until September 26th at 10am so that we have adequate time to prepare our plans and information. Please consider attending to share in the discussion with our board of directors. If you are unable to attend the meeting, notes and information will be posted to the myRDYO website (www.rdyo.ca/myrdyo

First Rehearsal

Our first rehearsal is this Saturday, September 19th. Please check the list below to confirm your rehearsal time. Zoom links will be sent by email. Please email admin@rdyo.ca if you have not received your zoom link.  

DivisionTime

Symphony Orchestra 
10:00am – 11:00am 

Senior Strings 
9:30am – 10:30pm 

Intermediate Strings 
11:00am – 12:00pm 

Junior Strings 
1:00pm – 2:00pm 

Senior Winds 
1:30pm – 2:30pm 

Junior Winds 
12:30pm – 1:30pm 

Chamber Ensemble
11:15pm – 12:15pm

Volunteers

  • We are still looking for volunteers for Division Manager for each ensemble.
  • As a Division Manager, your responsibilities may include: email correspondence between conductors and students, managing parent volunteers in your division, supervising online Zoom rehearsals, setting up chairs, chaperoning students, and assisting in disinfecting chairs after rehearsals. 
  • These division manager tasks will be part of the available volunteer tasks for this year. Participating in these duties for part of the year will satisfy your volunteer requirement.
  • Please let me know if you are able to fill this role, as our ensembles cannot run smoothly without it. 
  • We are also looking for a librarian volunteer to assist in managing the library located at Brighouse United Church. Please let me know if this interests you and I can send you additional details. 

We, Your RDYO Board of Directors are looking forward to seeing all of you at our ZOOM Annual General Meeting at 10:00am on September 26th. We have a few positions on the executive to fill and really hope you will consider putting your name forward to assist us in a year that will generate unique memories that will last a lifetime.

Warmly,

Sarah Xie

President (on behalf of the RDYO Board)